Projects Folder Creation and Usage

To have a projects folder created, a faculty member must fill out a Projects Folder Request Form. These forms are also available in room 131, and should be returned to room 131. Please allow 24 hours for the folder to be created. An email will be sent when the request has been completed.

Please note: Even though a Faculty member may have several projects ongoing, a seperate project folder should be created for each. Also, personal (ie non-collaborative) work should be stored on the Gaudi Volume, not on the Projects Volume. See Network File Storage for details on available file storage space.

The organizational protocol for PROJECTS folders will be as follows:

Root Folder - eg. "Project-Faculty"

1. The first portion Project designates the project.
2. The second portion identifies the faculty in charge of the project.

Members

1. Individuals named on the request form will by default have full read/write access to this folder.
2. Please Specify ONLY valid computing IDs (not aliases or other non-UVa email addresses).
3. Please check the last column entitled Protected if you want each individual to have a unique folder within the public folder that although readable to all will be writable only by the individual and faculty.

Deletion

1. Faculty should monitor their own projects folders and archive and delete work from them as necessary. This is the responsibility of the faculty.
2. Project folders that are deemed to be inactive or for which no owner can be determined will be archived and removed from the server on a periodic basis. Access to data from these folders can only be achieved by contacting the computing help desk.
3. When space needs in the school become critical, the IT Staff may request that projects folders be pruned and/or removed with appropriate archiving. This will be handled through a direct conversation between the faculty member and the IT Staff.